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Board Meeting (May 15 2015)

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Start time May 15, 2015 07:30:00 AM
End time May 15 08:33:00 AM
Location LeadPages, 251 N. 1st Avenue, Suite 200, Minneapolis, MN 55401
Attendees Thingles, Justin, Alex, Caseyhelbling, Adrienne, Jbernard


UNAPPROVED Board Meeting Minutes May 15, 2015

Proposed Agenda
  • Approve Minutes from March 27, 2015
  • MinneBar10 Recap
  • Treasure's report (Adrienne)
  • Revenue Committee Report (Justin)
  • Executive Committee (Jamie)
  • Events Committee (Adrienne)
  • Old Business
  • New Business


Minutes

MINUTES OF A MEETING OF THE
BOARD OF DIRECTORS
OF
MINNE✱
May 15th, 2015

A meeting of the Board of Directors of minne✱, a Minnesota not for profit corporation (the “Company”) was held on Friday, May 15th, 2015 at approximately 7:30 a.m. central time at LeadPages, 251 N. 1st Avenue, Suite 200, Minneapolis, MN 55401.

Jamie Thingelstad, acted as chairman of the meeting, and Casey Helbling acted as secretary of the meeting. A quorum of the directors being present, the meeting was called to order.


→ Jamie Call to Order: 7:33 am

   Notices: 
   If there is a conflict of interest - recuse yourself from those conversations.



MinneBar10 Recap

Survey Results
  • 40-50% new people
  • Many comments about food
  • Like many options
  • Daycare was well received (participation was < 10)
  • 96% satisfaction (very or satisfied) (Nobody was dissatisfied)
  • How likely are you to recommend to a friend: 98%
  • 80% of people finding out from a friend/word of mouth
Sessionizer
  • Recommendation to call for proposals, with no ability to vote
  • Lock all proposals 2 weeks before
  • Open voting and market the capability
  • Lock voting 1 week before
MinneBar10 Financial
  • Most expensive ever
  • But cost per attendee is probably close to the same
  • Pre-party was an expensive experiment. It was good but we'll probably not do the Surly location again.
  • HH was a little more expensive
  • Cost-wise: this is probably where we'll be next year
Looking for other locations to host MinneBar10
  • Let's take a look at Target
  • Potentially looking at "events spaces"


Treasure's report (Adrienne)

P/L
  • 2015 sponsorships were actually paid in 2014
  • We still have ~ $14k in paypal and need to sweep the account
  • We still have ~ 10k more coming in this year
  • We need to get our budget proposal passed
  • We should continue to consider the 85/10/5 breakdown
  • Adrienne and Jamie and Sona plan to setup a working meeting to get through the budget
Balance Sheet
  • We have a bunch of money in paypal we need to move over


Revenue Committee Report (Justin)

  • First sponsor use of our list (LeadPages) was confusing
  • Clay was very happy with LeadPage's sponsorship investment
  • We probably have tweets from some sponsors (we should standardize the process)


Executive Committee (Jamie)

Reserve Policy
  • Recommendation is we'll maintain a reserve of the cost of one MinneBar (the previous)
  • Accounted for in annual budgeting process
  • Reserve is intended to be cash
  • Reserve funds can't be accessed unless approved by BOD
   ! Adrienne moves to adopt the reserve policy
   ! Justin beats Jim to the second
       --> Passes Unanimously


Board Recruitment
  • Conversations about size of board
  • What is the sense of urgency to add to the board
  • Needs around financial, marketing, fundraising
  • Specific ask of the board: Simply identify a person that may be qualified to fulfill a board position. Submit name, contact information, and linked-in (if available) to Kevin Spreng (kspreng@fredlaw.com) by June 3rd (exec committee meeting on June 4th)
    • Trying to identify 2-4 candidates by 2016
    • Bylaws allow up to 15
    • Board can be perceived as 'cliquey' and with a process we can mitigate it
  • Continue to work on Board Diversity


Event Committee (Adrienne)

2015 Strategy Session
  • To be held October 1st at SPS Commerce
MinneHour
  • To be held June 4th
MinneDemo 20
  • To be held at The Depot
  • Alex and Jim are working on some videos of previous presenters to show at the event.
MinneDemo 21
  • To be held at The Riverview Theater on Sept 10th, 2015
  • Again we will be an anchor event as part of the larger Startup Week


Old Business

Matt's Accelerator Thing
  • He's gonna continue figuring out he thing. Justin will help on the side and bring back recommendations to the board.


New Business

None



Jamie to reschedule the rest of the board meetings


Next Board Meeting
  • July 17th, SPS Commerce, 7:30 am


→ Adjourned 9:03

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